Privacy Policy

1. Introduction

1.1 EduKate (“the Business”) is required to collect, use and disclose personal information relating to its customers, contractors, suppliers and employees in the performance of its business activities.

1.2 This policy sets out guidelines to assist the Business and its employees to comply with the requirements of the Privacy Act 1998 (Cth) (“Privacy Act”) and the National Privacy Principles (“NPP”) in relation to the collection, storage, use and disclosure of records containing individuals’ Personal Information.

2. Scope

2.1 This policy applies to the collection, storage, use and disclosure by EduKate (or a person acting on behalf EduKate) of records containing individuals’ Personal Information in Australia.

2.2 This policy does not apply to the collection, storage, use and disclosure of Personal Information where the information is accessed by a third party provider in the course of systems maintenance, such as an upgrade of EduKate software.

3. Definitions

3.1 Student Record means a record of Personal Information relating to a student undertaking an EduKate prescribed course.

3.2 Personal Information means information or an opinion (including information or an opinion forming part of a database), whether true or not, and whether recorded in a material form or not, about an individual whose identity is apparent, or can reasonably be ascertained, from the information or opinion.

3.3 Sensitive Information has the meaning set out in the Privacy Act.

4. Collection of Personal information

4.1 EduKate is entitled to collect Personal Information by lawful and fair means. Personal Information must not be collected in an unreasonably intrusive way.

4.2 A person who collects Personal Information on behalf of EduKate must comply with this Policy and the requirements of the Privacy Act.

5. Use and disclosure of personal information

5.1 EduKate will not use or disclose personal information about an individual for a purpose (the secondary purpose) other than the primary purpose of collection unless;

(a) Both of the following apply:* The secondary purpose is related to the primary purpose of collection and, if the personal information is Sensitive Information, directly related to the primary purpose of collection; and

* The individual would reasonably expect EduKate to use or disclose the information for the secondary purpose; or

(b) The individual has consented to the use or disclosure; or

(c) EduKate has reason to suspect that unlawful activity has been, is being or may be engaged in, and uses or discloses the Personal Information as a necessary part of its investigation of the matter or in reporting its concerns to relevant persons or authorities; or

(d) The use or disclosure is required or authorised by or under law; or

(e) The use or disclosure is not inconsistent with the requirements of the Privacy Act.

5.2 By your entry into this Agreement you consent and agree to EduKate disclosing your Personal Information to third parties for a secondary purpose by ticking the box herein

6. Data Quality

6.1 EduKate will take reasonable steps to make sure that the Personal Information it collects uses or discloses is accurate, complete and up-to-date.

7. Data Security

7.1 EduKate will take reasonable steps to protect the Personal Information it holds from misuse and loss and from unauthorised access, modification or disclosure.

7.2 EduKate will take reasonable steps to destroy or permanently de-identify Personal Information if it is no longer needed.

8. Openness

8.1 This Privacy Policy will be made available to anyone who asks for it.

8.2 On request by a person, EduKate will take reasonable steps to let the person know, generally, what sort of Personal Information it holds, for what purposes, and how it collects, holds, uses and discloses that information.

9. Access and Correction

9.1 If EduKate holds Personal Information about an individual, it will comply with legislative obligations to provide the individual with access to the information on request by the individual.

9.2 If EduKate holds Personal Information about an individual and the individual is able to establish the information is not accurate, complete and up-to-date, EduKate will take reasonable steps to correct the information so that it is accurate, complete and up-to-date.

9.3 EduKate will provide reasons for denial of access or a refusal to correct Personal Information.